Hourdesk
Tools

Time Card Calculator

Enter dated punch rows for a pay period — clock in, clock out, and unpaid break — then Calculate for hours and estimated gross pay. Card-style punches, not a weekday grid.

Pay period

Pay settings

12-hour clock (e.g. 9:00 AM)

Punch rows

Enter dated clock in/out punches for the pay period. Overnight shifts (clock out earlier than clock in) count toward the start date. Maximum 31 rows.

  • Punch 1
    12-hour clock (e.g. 9:00 AM)
Settings backup

Ready when you Calculate

Enter punch rows and press Calculate to see estimated hours and pay.

How it works

A time card calculator sums card-style punches that each carry a calendar date — clock in, clock out, and break minutes — inside a pay window you define. It is not a Mon–Sun hour grid. Set the period bounds, add dated punches, pick Simple or Custom cutoffs, then Calculate. Each row maps to one engine entry; up to 31 punches; math stays on-device.

Any punch whose date falls outside the pay window is ignored. If clock-out is earlier than clock-in on a row, the span crosses midnight and accrues to the punch’s start date.

Quick steps

  1. Set the pay-period start and end dates.
  2. Add a punch row with calendar date, clock in, clock out, and unpaid break.
  3. Repeat for each shift in the period (up to 31 rows).
  4. Choose Simple or Custom OT thresholds and an hourly rate if you want pay.
  5. Press Calculate for period hours and estimated gross pay.

When to use this tool

Pick Time Card when every shift is stamped with a calendar date inside a billing or payroll window. Pick Timesheet for weekday column grids of decimal hours without dates, and Work Hours for a repeating weekly timetable that does not need pay-period bounds.

Worked example

One punch on 01-05-2026 from 09:00–17:00 with 60 unpaid break minutes at $25/hour yields 7 worked hours and an estimated gross of $175 before overtime rules. Add more dated punches in the period for running pay-period totals.

Methodology & assumptions

Per punch, elapsed minutes equal out minus in, minus break minutes on that row. Rows whose calendar date sits outside the pay window contribute nothing. Daily/weekly cutoffs you configure allocate regular versus OT; money is a pre-tax estimate only. Full shared formulas: calculation methodology.

FAQ

How is a time card different from a timesheet?
Time Card uses dated punch rows (clock in, clock out, break) for a pay period. Timesheet uses a weekday column grid of hours.
How are overnight shifts handled?
When clock out is earlier than clock in on the same row, worked time wraps past midnight and counts toward the punch start date — matching the work-hours engine overnight policy.
Does a share link include my punches or pay?
No. A Time Card share URL keeps pay-period mode and threshold settings only. Dated punch rows, break minutes, and calculated pay stay on your device.

Estimate only — not legal or tax advice. See our Privacy Policy.